Booking The Hall

MAKING A BOOKING

Please download a Booking Form and send to: Lorraine Jones, at the address provided on the form, or send an email to: enquiries@benendenvillagehall.org.  Alternatively, contact Lorraine on 01580 243123 (9.30am-5.30pm only) to request the forms via the post.

Below are other relevant documents you need to read and consider as part of the hall hire:
Hire Charges
Regulations and Conditions of Hire of the Village Hall
End of Session Checklist for Hirers of the Hall
Health & Safety Rules for Hirers of the Hall
Fire Instructions

Please Note – the period booked must allow adequate time for preparation and clearing up.  If hirers do not leave the hall by the agreed time, an additional charge may be made.

ALCOHOL AND ENTERTAINMENT
Depending on the nature of your event, you may need either:

  • a Temporary Event Notice; or
  • to use the Village Hall’s Premises Licence.

The Village Hall Administrator will advise you on this at the time of your booking or enquiry.

The Premises Licence may permit these activities during the hours of 9am to 11pm:

  • Plays
  • Films
  • Indoor Sporting Events
  • Live Music
  • Recorded Music
  • Performances of Dance; and
  • Sale and Supply of Alcohol

Where the nature of your event means the Premises Licence may not be used, or for licensable activities outside of the permitted hours (please note that no alcohol is to be served or sold after 11pm in any circumstances) you will require two things:

  1. the prior permission of the Village Hall Administrator; and
  2. a Temporary Event Notice.

You can give your Temporary Event Notice and make payment online by visiting Sevenoaks Alcohol and Entertainment. This notice must be submitted no less than 10 working days before the event. Further guidance can be found at Temporary Event Notice Guidance Notes.

ROOMS AND EQUIPMENT
Main Hall:
18 metres x 9 metres
Maximum of 200 people for dancing
Seating for 130 people

We have numerous seating plans available to aid your event planning. Here are two examples of how to maximise the space in the light and airy main hall:
10 tables + 12 seat top table
12 tables + 9 seat top table

stella wedding

Small Hall:
8 metres x 6 metres
For meetings and smaller activity groups

Kitchen:
cooker, warming cupboard, fridge, freezer, dishwasher, microwave, cupboards, tea and coffee making facilities, crockery, cutlery and cooking utensils, serving hatches to both the main and small hall.

Equipment for Functions:
Free of Charge:
– Bar
– Stage
– Table and chairs

Additional Charges and Prior Notice (please see Hire Charges document above for full details):
– Awning for main door
– Projector and Screen
– Piano
– Sound System
– Stage Lighting
– Table Cloths

FEEDBACK
The Harmsworth Memorial Trust strives to provide an excellent provision and service to all hirers, and we value your feedback.  After your hire is complete, please complete this Feedback Form  and return to Lorraine Jones at the address given. Thank you.